The Sahana Software Foundation

The Sahana Software Foundation was established in 2009 as a 501[c][3] non-profit organization in the State of California.

The mission of the Sahana Software Foundation is:

To help alleviate human suffering by giving emergency managers, disaster response professionals and communities access to the information that they need to better prepare for and respond to disasters through the development and promotion of free and open source software and open standards.

Annual Meetings

2014

The fifth annual meeting of the Member and Directors of the Sahana Software Foundation will be held in Colombo, Sri Lanka as part of a Sahana Conference commemorating the Tenth Anniversary of the Indian Ocean Tsunami and Earthquake (IOTX) on June 20-22, 2014.

Main Information

Remote Participation

Travel Information

Extremely limited funds are available to support the travel expenses of Sahana community members to attend these events. However, Google is generously sponsoring travel costs for our current Google Summer of Code students who reside outside Sri Lanka.

Proxy Forms

Annual Conflict of Interest Statement

Directors, Officers and Members of Executive Committees or PMCs (Standards and Products) please complete this form:

2013

The fourth annual meeting of the Member and Directors of the Sahana Software Foundation will be held as a virtual web conference on June 14-15, 2013.

Main Information

Proxy Forms

2012

The third annual meeting of the Members and Directors of the Sahana Software Foundation was held on May 26-28, 2012 in New York CIty, United States, following a four-day SahanaCamp NYC targeted at local organizations interested in deploying Sahana software.

Main Information

Travel Information

Proxy Forms

SahanaCamp NYC

Outcomes

2011

The second annual meeting of the Members and Directors of the Sahana Software Foundation was held on May 7-8, 2011 in Lisbon, Portugal to coincide with the 8th International Conference on Information Systems for Crisis Response and Management (ISCRAM).

We held a series of events, including a two-day Bar Camp on May 6-7, and a disaster workshop and simulation on May 8.

Please see:

2010

The (first) annual meeting of the Members and Directors of the Sahana Software Foundation took place on May 2, 2010 in Seattle, Washington. The meeting was held in the Yosemite room on the 3rd floor of the Crowne Plaza Hotel. Please see:


Articles of Incorporation

Articles of Incorporation as filed with the California Secretary of State on July 1, 2009
Articles of Incorporation as adopted by the Transition Board on June 9, 2009
The Articles of Incorporation in wiki form

Bylaws

The Bylaws

Board of Directors

List of the Board of Directors
List of the Officers
Resolutions passed by the Transition Board of the Sahana Software Foundation
Resolutions passed by the Board of the Sahana Software Foundation
Minutes of the Special Meeting of the Board of Directors, 2 May 2011: minutesofspecialmeeting2may2011.pdf
Minutes of Meeting of the Board of Directors, 5 December 2011

Executive Committees

The Directors of the Sahana Software Foundation have established the following Executive Committees of the Board:


Licenses and Agreements

The Sahana Software Foundation uses various licenses to distribute software and documentation, to accept regular contributions from individuals and corporations, and to accept larger grants of existing software products. These licenses help us achieve our goal of providing reliable and long-lived software products through collaborative open source software development. In all cases, contributors retain full rights to use their original contributions for any other purpose outside of the Foundation while providing the SSF and its projects the right to distribute and build upon their work within the Foundation.

Licensing of Distributions

All software produced by the Sahana Software Foundation or any of its projects or subjects are licensed through OSI licenses.


Contributor License Agreement

The Sahana Software Foundation requires a Contributor License Agreement (CLA) to be signed and returned by all Members, PMC members and Committers and requests them of anyone contributing their intellectual property (code or design requirements or ideas) to Sahana projects. This serves to protect everyone's rights and ensures SSF can legally and publicly redistribute Sahana's code. The purpose of this agreement is to clearly define the terms under which intellectual property has been contributed to the SSF and thereby allow us to defend the project should there be a legal dispute regarding the software at some future time. SSF committers will be responsible for ensuring that all code contributions come from only those who have signed a CLA before merging code into the trunk. (So if you don't sign and return a CLA, your code contributions will not become a part of the main development branch of Sahana nor will it be included in any releases from the Sahana Software Foundation).

An Individual CLA may be downloaded here and may be scanned and returned to cla-submissions at SahanaFoundation dot org. Alternative means of return by post or fax are provided on the form.

You may now file an electronic version of our CLA at http://bit.ly/SSF-eCLA.

For a corporation that has assigned employees to work on a Sahana Software Foundation project, a Corporate CLA is available for contributing intellectual property via the corporation, that may have been assigned as part of an employment agreement. Note that a Corporate CLA does not remove the need for every developer to sign their own CLA as an individual, to cover any of their contributions which are not owned by the corporation signing the CLA.

List of Individuals and Organizations Signing Contributor License Agreements (CLAs)

Software Grant Agreement

When an individual or corporation decides to donate a body of existing software or documentation to one of the Sahana Software Foundation (SSF) projects, they need to execute a formal Software Grant Agreement (SGA) with the SSF. Typically, this is done after negotiating approval with the SSF Incubator or one of the PMCs, since the SSF will not accept software unless there is a viable community available to support a collaborative project.

Software Grant Agreement template

Forms

All in one place of convenience:

Form Paper/PDF electronic Form
Individual Contributor License Agreement (CLA) Individual CLA http://bit.ly/SSF-eCLA
Corporate/Organizational Contributor License Agreement (CLA) Corporate CLA
Community Project Proposal http://bit.ly/ssf-commprop
Payment Request http://bit.ly/ssf-payreq http://bit.ly/ssf-epayreq
Travel Request http://bit.ly/ssf-travel-form
Travel Claim http://bit.ly/ssf-travel-claim


Logos and Branding

Official Sahana Software Foundation logos may be used in the branding of official Sahana Software Foundation activities. Unauthorized or inappropriate use will be frowned upon. Sahana Software Foundation contributors (wiki login required) may access a stylesheet, logo files, font, and open office impress templates on our Branding page.

Members

Policies

Projects

Tax Information

Tax Returns

The Sahana Software Foundation (SSF) filed its most recent annual return with the IRS on Form 990-EZ for the fiscal year ended in 2011. For the fiscal year ended in 2009, we were not required to file an annual return with the IRS because our annual gross receipt was below filing requirements.

Annual Reports

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