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dev:sahana_gsoc09_mentor_guidelines [2009/03/02 15:33]
fran IRC channel not pms
dev:sahana_gsoc09_mentor_guidelines [2009/07/06 20:36] (current)
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===== Communication ===== ===== Communication =====
-  * Mentors will try to be available by IRC and on the mailing list to respond to potential students+  * In general, it is desired that as much communication as practical takes place using the existing project communications media - namely IRC for realtime communications, and the maindev list for asynchronous communications. These should be the primarly means of project collaboration. Note that due to timezone differences, some coordination may be required to arrange realtime communications
-  * Mentors should make all attempts to communicate with their students in a timely manner. +  * All communications should be replied to in a timely manner
-  * If a mentor will be unreachable for more than a couple days, they should contact both the Sahana GSOC administrator(s) and their student ahead of time. +  * Private emails or chats should only be used for sensitive issues that are best not discussed on public channels such as IRC or maindev
-  * Mentors should make sure that code and other Sahana related discussions with students take place on the mailing list or logged IRC channel (#Sahana) rather than as private emails or 1-1 chats.+  * If a mentor will be unreachable for a few day due to, say, travel, they should inform their student as soon as practical. As there will be two mentors assigned to a student, only in significant periods of absence should the Sahana GSOC09 Admins be notified.
===== Deadlines ===== ===== Deadlines =====
-  * Mentors shall complete all activities required by Google (reviews, project selection, etc) no later than 24 hours before the Google deadline to give Administrators enough time to make sure all obligations are followed through.+  * Mentors shall complete all activities required by Google (reviews, project selection, etc) no later than 48 hours before the Google deadline to give Administrators enough time to make sure all obligations are followed through. 
 + 
 +===== Assessment ===== 
 +The assigned mentor will be responsible for reviewing project work, and ultimately responsible for approving/denying both mid-term and final GSOC09 payments. The following guidance is provided: 
 +  * If the project milestones for mid-term review have not been met, then the default position of a mentor will be to fail the project at mid-term reviews. Only under exceptional circumstances will the mentor, after consultation with other Sahana GSOC09 mentors, approve the mid-term review. 

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