The Sahana Software Foundation

The Sahana Software Foundation was established in 2009 as a 501[c][3] non-profit organization in the State of California.

The mission of the Sahana Software Foundation is:

To help alleviate human suffering by giving emergency managers, disaster response professionals and communities access to the information that they need to better prepare for and respond to disasters through the development and promotion of free and open source software and open standards.

The fifth annual meeting of the Member and Directors of the Sahana Software Foundation will be held in Colombo, Sri Lanka as part of a Sahana Conference commemorating the Tenth Anniversary of the Indian Ocean Tsunami and Earthquake (IOTX) on June 20-22, 2014.

• 2014 Annual Meeting Announcement
• General Information About Sahana IOTX Events
• REGISTER for SahanaCamp and/or Sahana Conference/AGM
• VISA - Sri Lanka Electronic Travel Authorization
• Draft Agenda - see slides
• Slides
• Welcome Address from SSF Chair Martin Thomsen
• Minutes - TBA

• Virtual Participation Guidelines
• Link to Webex Session 1 - Friday, June 20, 2014 @ 0300 UTC
• Link to Webex Session 2 - Sunday, June 22, 2014 @ 0430 UTC

Extremely limited funds are available to support the travel expenses of Sahana community members to attend these events. However, Google is generously sponsoring travel costs for our current Google Summer of Code students who reside outside Sri Lanka.

• Sahana Software Foundation Travel Policy
• Complete a travel request form

• Member Proxy Form
• Director Proxy Form

Directors, Officers and Members of Executive Committees or PMCs (Standards and Products) please complete this form:

• 2014-2015 Annual Conflict of Interest Statement

The fourth annual meeting of the Member and Directors of the Sahana Software Foundation will be held as a virtual web conference on June 14-15, 2013.

• 2013 Annual Meeting Announcement
• Draft Agenda
  • Add an item to the agenda
• Virtual Participation Guidelines
• Master Slide Deck
• Minutes

• Member Proxy Form
• Director Proxy Form

The third annual meeting of the Members and Directors of the Sahana Software Foundation was held on May 26-28, 2012 in New York CIty, United States, following a four-day SahanaCamp NYC targeted at local organizations interested in deploying Sahana software.

• 2012 Annual Meeting Announcement
• Agenda
• Register for the 2012 Annual Meeting
• Virtual Attendance: Connect to the Sahana Software Foundation 2012 Annual Meeting via webex:
  • Saturday, May 26th Members Meeting at 0900 EDT/1300 UTC
  • Monday, May 28th Members Meeting at 1300 EDT/1700 UTC

• Sahana Software Foundation Travel Policy
• Complete a travel request form

• Member Proxy Form
• Director Proxy Form

• SahanaCamp NYC information
• Register for SahanaCamp NYC

• SSF 2012 Annual Meeting Master Slide Deck
  • Report of Sahana Agasti Committee
    • Update on Vesuvius
  • Report of Sahana Eden Committee
  • Report of Standards and Interoperability Committee
• Record of Decision - SSF Annual Members Meeting - May 26-28, 2012
• Record of Decision - SSF Annual Director's Meeting - May 28, 2012
• Notes from Community Bonding Session on May 26, 2012
• Notes from Breakout Sessions on May 27, 2012

The second annual meeting of the Members and Directors of the Sahana Software Foundation was held on May 7-8, 2011 in Lisbon, Portugal to coincide with the 8th International Conference on Information Systems for Crisis Response and Management (ISCRAM).

We held a series of events, including a two-day Bar Camp on May 6-7, and a disaster workshop and simulation on May 8.

Please see:

• 2011 Annual Meeting Announcement
• Register for the Sahana Community Bar Camp
• Register for the Sahana Software Foundation Annual Meeting
• Register for the SahanaCamp @ ISCRAM Disaster Workshop & Simulation
• 2011 Annual Meeting Agenda
• Member Proxy Form: ssf_proxy_2011.pdf
• Master 2011 Annual Meeting Slides
  • Report of Agasti Committee
  • Report of Eden Committee
  • Report of Standards & Interoperability Committee
  • Interoperability Ontology Project Briefing
• 2011 Members Meeting Record of Decision
• 2011 Directors Meeting Record of Decision

The (first) annual meeting of the Members and Directors of the Sahana Software Foundation took place on May 2, 2010 in Seattle, Washington. The meeting was held in the Yosemite room on the 3rd floor of the Crowne Plaza Hotel. Please see:

• 2010 Annual Meeting Announcement or ssf-annual-meeting-notice.pdf
• Members Meeting Agenda
• Board Meeting Agenda
• Attendees at Annual Meeting
• Members Proxy Form: ssf_proxy_2010.pdf
• Annual Meeting Minutes
• Board Meeting Record of Decision

Articles of Incorporation as filed with the California Secretary of State on July 1, 2009
Articles of Incorporation as adopted by the Transition Board on June 9, 2009
The Articles of Incorporation in wiki form

The Bylaws

List of the Board of Directors
List of the Officers
Resolutions passed by the Transition Board of the Sahana Software Foundation
Resolutions passed by the Board of the Sahana Software Foundation
Minutes of the Special Meeting of the Board of Directors, 2 May 2011: minutesofspecialmeeting2may2011.pdf
Minutes of Meeting of the Board of Directors, 5 December 2011

The Directors of the Sahana Software Foundation have established the following Executive Committees of the Board:

• Financial Oversight Committee

The Sahana Software Foundation uses various licenses to distribute software and documentation, to accept regular contributions from individuals and corporations, and to accept larger grants of existing software products. These licenses help us achieve our goal of providing reliable and long-lived software products through collaborative open source software development. In all cases, contributors retain full rights to use their original contributions for any other purpose outside of the Foundation while providing the SSF and its projects the right to distribute and build upon their work within the Foundation.

All software produced by the Sahana Software Foundation or any of its projects or subjects are licensed through OSI licenses.

• Sahana Agasti is licensed under the GNU Lesser General Public License (LGPL).
• Sahana Eden is licensed under the MIT (or X11) License.
  

The Sahana Software Foundation requires a Contributor License Agreement (CLA) to be signed and returned by all Members, PMC members and Committers and requests them of anyone contributing their intellectual property (code or design requirements or ideas) to Sahana projects. This serves to protect everyone's rights and ensures SSF can legally and publicly redistribute Sahana's code. The purpose of this agreement is to clearly define the terms under which intellectual property has been contributed to the SSF and thereby allow us to defend the project should there be a legal dispute regarding the software at some future time. SSF committers will be responsible for ensuring that all code contributions come from only those who have signed a CLA before merging code into the trunk. (So if you don't sign and return a CLA, your code contributions will not become a part of the main development branch of Sahana nor will it be included in any releases from the Sahana Software Foundation).

An Individual CLA may be downloaded here and may be scanned and returned to cla-submissions at SahanaFoundation dot org. Alternative means of return by post or fax are provided on the form.

You may now file an electronic version of our CLA at http://bit.ly/SSF-eCLA.

For a corporation that has assigned employees to work on a Sahana Software Foundation project, a Corporate CLA is available for contributing intellectual property via the corporation, that may have been assigned as part of an employment agreement. Note that a Corporate CLA does not remove the need for every developer to sign their own CLA as an individual, to cover any of their contributions which are not owned by the corporation signing the CLA.

List of Individuals and Organizations Signing Contributor License Agreements (CLAs)

When an individual or corporation decides to donate a body of existing software or documentation to one of the Sahana Software Foundation (SSF) projects, they need to execute a formal Software Grant Agreement (SGA) with the SSF. Typically, this is done after negotiating approval with the SSF Incubator or one of the PMCs, since the SSF will not accept software unless there is a viable community available to support a collaborative project.

Software Grant Agreement template

All in one place of convenience:

Official Sahana Software Foundation logos may be used in the branding of official Sahana Software Foundation activities. Unauthorized or inappropriate use will be frowned upon. Sahana Software Foundation contributors (wiki login required) may access a stylesheet, logo files, font, and open office impress templates on our Branding page.

Initial Membership Release
Initial Membership Release
Member Nomination Form
List of Members of the Sahana Software Foundation

Conflict of Interest Policy
Naming Conventions for Sahana Projects and Products
Non-Discrimination Policy
Travel Policy

The Board has established the following Projects:

• Sahana Product Development Commiittee
• Sahana Standards and Interoperability Committee

• 501(c)(3) Determination Letter from the IRS dated 05 January 2012
  
• 1023 Filing Receipt from the IRS

The Sahana Software Foundation (SSF) filed its most recent annual return with the IRS on Form 990-EZ for the fiscal year ended in 2011. For the fiscal year ended in 2009, we were not required to file an annual return with the IRS because our annual gross receipt was below filing requirements.

• 2012 Form 990-EZ
• 2011 Form 990-EZ
• 2010 Form 990-EZ

• 2011 Annual Report