Disaster Victim Registry

The Disaster Victim Registry is a central online repository where information on all the disaster victims and families, especially identified casualties, evacuees and displaced people can be stored. Information like name, age, contact number, identity card number, displaced location, and other details are captured. Picture and finger print details of the people can be uploaded to the system. People can also be captured rather by group for effeciency and convenience

• Capture Information on Disaster Victim groups (Tourists, Passengers, Families, etc.)
• Capture Information on each disaster victim
• Picture upload and finger print upload facility
• Searching for different groups and individuals
• Modify Information on groups and individuals
• Various Reporting functionalities

Add Disaster Victims

• Add New Group
• Add New Individual

Edit Disaster Victims

• Search/Edit/Transfer Group
• Search/Edit/Transfer Individual

List groups

• List groups/View members
• List Duplicate Entries

Reports

• Drill Down By Group
• Drill Down By Shelter
• Drill Down By Incident

By using Add New Group feature it is possible to add a group to Sahana that was victim of a disaster. To add a group, click “Add New Group” link then Sahana will show a form to fill information about that group. Fill that form with relevant information. Also it is possible to upload a photograph of the head of the group. Full name of the head of the group is mandatory. After filling information about the group click “Next”. Then Sahana will ash for the location of the group. First select weather that group is administrated by a Camp/Shelter or by a Organization, then select the Shelter/Camp/Organization name from the drop down list. After that Select Country, State and City where group is located. Then click next. In next window add a group description ( if required ) then click Finish. Then Sahana will ask for the confirmation before add that group to database. Check weather you have made any mistakes, if found click Edit Details button and you can edit all details that entered. After verifying that all information are correct click Save button to save the group in database. Repeat from begin to add another group.

Add New Individual option can use to add individuals to groups, registered in Disaster Victim Registry. Before add a individual to a group that group has to register first using Add new Group option.

To add a individual, Click link “Add New Individual”. Then Select the group by providing name of the group head and fill the information about the person in relevant fields. ( Full name in mandatory). Also possible to add a photograph of the person. Then click next. In next window select the current location of the victim. If victim is in same place as that group in select “Same as Group”, else select “Other” and select the relevant location and click next. In next window it is possible to add extra information about victim and also able to upload a fingerprint image of the victim. Then click finish. After thet Sahana will ask for the confirmation before add that person to database. Check weather you have made any mistakes, if found click Edit Details button and you can edit all details that entered. After verifying that all information are correct click Save button to save the person in database. Repeat from begin to add another person.

Using Search/Edit/Transfer Group feature you can

• Search for a Group
• Edit details of a group
• Change location of a group ( transfer )
• Delete a group

Select the type of the group and enter any card number,any name then click next. Then Sahana will show a list of groups matches with search criteria.

From that search results user can Edit, Transfer or Delete a group.

From the search result window, click on the “Edit” link in the relevant group. Then Sahana will show a form filled with current information of the group. Edit the required fields in the form and also possible to upload a new photograph of the group head. After changing required fields click “Edit Location Details” to edit location details of the group. Then Sahana will show the current location of the group, if you need to change the location select a new location from the list and click next. In next window you can edit Group description, after editing group description( if required ) click “Finish”. Then Sahana will show a summery of new information. To save that information in database click “Save”, or to edit Details again click “Edit” and you can edit information from the beginning.

From the Search Result window click on “Transfer” link. Then Sahana will show the current location of the group. Select the new location from the list and click next to change the location.

From the Search Result window click on “Delete” link. Then Shana will ask for your confirmation to delete the group. Click on the Yes to conform delete.

Note: Remember after deleting a group there is no way to recover that group.

Using Search/Edit/Transfer individual you can

• Search for a Person
• Edit details of a Person
• Change location of a Person
• Delete Person from DVR

Many Features available in Search/Edit/Transfer Individual is same as Search/Edit/Transfer Group feature.

In Search a Disaster Victim window user can search for a person that has been reported as a disaster victim. To search a person , Give

• Number of any card ( Eg: Identity card number, Passport number or Driving license number )
• Any part of person's name ( Eg: First name, Family Name, Nick name )

Select All Incidents, If you want to search a person in all the incidents covered by Sahana installation.

Then Click Search

From the search results user can Edit, Transfer or Delete a person from Disaster Victim Registry.

From the Search result window click on “Edit” link in relevant name. Then Sahana will show a form filled with current information of the person. Edit required fields in the form, also you can upload a photograph of the person. After changing required fields click “Next”. Then Sahana will show the current location of the person and you can change the location to new location by selecting a new location. After changing location (if required ) click “Next”. In next window you can edit more details about that person such as physical details, also it is possible to upload a fingerprint image of the person. After changing required data click “Finish”. Then Sahana will show a summery of new changes, to save changes click “Save”, to edit details again click “Edit Details”.

From the Search result window click on “Transfer” link. Then Sahana will show the current location of the person. Select the new location from the list and click “Next” to change the location.

From the Search Result window click on “Delete” link to delete a person from Disaster Victim Registry. And Sahana will ask your confirmation to delete that person. Click Yes to delete the person. Click No to cancel deletion.