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- | ====== | + | ====== Inventory Management System ====== |
- | **THIS PAGE IS UNDER CONSTRUCTION AND IT DOES NOT CONTAIN ALL INFORMATIONS ABOUT IMS MODULE** | ||
+ | ===== Introduction ===== | ||
+ | An inventory can be defined as something like a warehouse. A warehouse contains the physical goods and an inventory contains track of all those goods (ware house may have 100 sugar packets, but in inventory, it is 100 in front of sugar). A warehouse contains all the goods, items and everything needed to serve the affected people and the relief workers. All the records about items in the inventory can be stored, monitored and managed using the Inventory Management Module. Data handled in this module is frequently used by other modules, therefore a thorough knowledge of this module is important. | ||
+ | ===== Getting started with Inventory Management ===== | ||
+ | Click on the **Inventory Management** menu item in the main menu and then the Inventory Management menu with its home page will appear. | ||
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+ | Inventory Management menu** | ||
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+ | ===== Inventory Management Main Menu ===== | ||
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+ | **__Home__** | ||
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+ | This link conventionally directs the user to the **Inventory Management** Home | ||
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+ | **__Search__** | ||
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+ | Using this menu item,the user can search for a particular inventory or an item in the inventory.User is first directed to select the searching type(inventory/ | ||
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+ | Inventory search can be done in two ways.**search by location or search by name as well as search can be done with both.** moreover search can be achieved by **inventory owners** **details**.(inventory owner means the head of the warehouse/ | ||
+ | * Search button 1 only considers inventory name and inventory location. If end user leaves the inventory name field as blank the result will give you the all available inventories located in the selected location. On the other hand the end user can search an inventory by only typing the inventory name and inventory name search is soundex searching enabled. | ||
+ | * Search button 2 only considers the inventory-owners details. That could be inventory owner' | ||
+ | * Therefore the Inventory search depends on the search button you click on and if you click on the Search button 1 , it doesn' | ||
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+ | In order to search by inventory location, enter the inventory name and location of the inventory .click on first **search** button(page contains 2 search buttons).Please don't fill other fields(search by inventory owner fields) because it will give unexpected results.The result will be the searched inventory' | ||
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+ | For searching with the inventory owners details, enter owners detail(name/ | ||
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+ | **__Inventories__** | ||
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+ | With this link, user can add an new inventory to the system as well as edit information about of inventories , add items to the inventory also. | ||
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+ | **Register a New Inventory | ||
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+ | In next window , enter the detail of the new inventory such as its location, | ||
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+ | Then the user will be directed to mark the location of the inventory in a map.In this case, there are two ways of marking the inventory on the map | ||
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+ | * Directly using latitude and longitude if the user know them and click on **next** button | ||
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+ | * Zooming and marking on the given map [[http:// | ||
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+ | Just bellow the add inventory section, the existing inventories can be seen.With this table, the user can edit the information about a inventory, | ||
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+ | by clicking **edit inventory** or name of the inventory, the user will be navigated to the same place which is described in **Register new inventory** section.After changing the suitable fields ,click on the **save** button to apply the changes or if the user want to delete the inventory, click on **delete** button with knowing that all data of the inventory will be lost.With **close** button user can come to the page where he left off. | ||
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+ | In oder to add an item to a inventory, | ||
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+ | **__Add/ | ||
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+ | Clicking on this menu item,the user can see the available items,their quantity and inventory as well as the user is allowed to edit the information of a certain item or delete it by using the **edit** and **delete** links.**edit** link will prompt the user to the same place described in **add item section** above and the button **Add item** also | ||
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+ | There is important feature with this menu item is that it allows user to transfer inventory items between inventories, | ||
+ | For receiving items sent by another inventory, just click on the **transit item** button and the user can see the received items then click on **received** link allow user to accept items.Fill the authorized person text box by typing the name of the person who is responsible to accept the items and click on **received** button. | ||
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+ | __Re-Order Level__** | ||
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+ | Re-Order Level menu item has some important functionality because it allows users to check about the items which should be reordered because existing amount is not sufficient for serving the disasters.When this link is clicked, the user can see the items which should be reordered and as well as the user can add reorder levels for the items in inventories. | ||
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+ | By clicking on the **edit** link, user can edit the reorder level of that item.Add the new reorder level and just click on **submit** button.The **delete** link allows user to delete the item from the reorder list. | ||
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+ | Re-Order level home page a button called **Add Re-Order Level** and this button provide facilities to add a new reorder level to an particular item.First select the catalogs/ | ||
+ | ===== Reporting sub menu===== | ||
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+ | **NOTE :** all the reports can be viewed as ** PDF ** ** ODS ** or ** XHTML ** format. | ||
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+ | **__Expired Items__** This menu items shows the user about expired items in inventories and by clicking on **destroy** **item** link,the user can destroy the item from the inventory. | ||
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+ | **__Destroyed Items__** These are the items destroyed by from the inventories due to various reasons. | ||
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+ | __Re-Order Level__** Various re order levels of the items | ||
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+ | **__Transit items__** These are the information about the items exchanged between inventories/ | ||
- | ===== Introduction ===== | ||
- | The Inventory Management System Module is a part of Sahana Disaster Management System that keeps informations about aid items and supplies in your organization' | + | ===== Optimization sub menu ===== |
- | In this user guide you can find some points on how to use IMS Module. | + | This sub menu basically provide facilities |
- | ===== Instalation notes ===== | + | **__Set Alternate__** |
- | - You have to have Shana installed on your computer; | + | |
- | - If you can find IMS button (like the one in red border on screen below) you can just click it to start, othervise | + | |
+ | Using this menu item, the user can select an item which can be treated as an alternate.For an example, bread can be used as alternate for rice.But make sure that the item you are going to use as an alternate should match with the requirements of the item which needs an alternate(sugar can not use as rice).So first select the item from catalogs/ | ||
- | {{home.png? | + | ** |
+ | __Set Relation__** | ||
+ | User can select interrelated item (sugar and tea/milk are interrelated)using this link and it works as same way described above.Finally click on the **relate** link in order to mark it as a related item to the selected item. | ||
+ | **__Prediction by Item__** | ||
- | ===== IMS Home ===== | + | Sahana disaster management system can predict the status |
- | It is homepage | + | |
- | {{doc:inv:ims_home.png?900x470|IMS home}} | + | {{ doc:inv:predictionscreen.png?800 }} |
- | You can choose what feature of IMS you wan't to use by clicking on one of buttons: | ||
- | {{doc: | + | **__Prediction by Inventory__** |
- | ===== IMS Search ===== | + | This menu item is also work same as the previous item except this predicts about inventories as a whole.the process is same .Just follow the instructions and you will get the answers. |