Inventory Management System

An inventory can be defined as something like a warehouse.A warehouse contains all the goods,item,and everything needed to serve the affected people and the relief workers.All the records about items in the inventory can be stored, monitor and manage using Inventory Management Module.Data handled in this module is frequently used by other several modules,therefore a thorough knowledge of this module is important but it can be handled in simple way.

Click on the Inventory Management menu item in the main menu and then the Inventory Management menu with its home page will appear.

Inventory Management menu

Home

This link conventionally directs the user to the Inventory Management Home

Search

Using this menu item,the user can search for a particular inventory or an item in the inventory.User is first directed to select the searching type(inventory/item) then according to that selection,next steps are appeared.Searching a item as same as described in the catalog section but for a inventory it is slightly different.

Inventory search can be done in two ways.search by location and search by inventory owners detais.(inventory owner means the head of the warehouse/inventory). In order to search by inventory location, enter the inventory name and location of the inventory .click on first search button(page contains 2 search buttons).Please don't fill other fields(search by inventory owner fields) because it will give unexpected results.The result will be the searched inventory's all details.

For searching with the inventory owners details, enter owners detail(name/email/address…) and click on the second search button

Inventories

With this link, user can add an new inventory to the system as well as edit information about of inventories , add items to the inventory also.

Register a New Inventory : Click on the Add Inventory button and the user will be prompted to enter the details of the new inventory.

In next window , enter the detail of the new inventory such as its location,contact information (This is information about the in charge of the inventory),the facilities available in the inventory(how many vehicles,warehouse area…..) and then click on next.

Then the user will be directed to mark the location of the inventory in a map.In this case, there are two ways of marking the inventory on the map

• Directly using latitude and longitude if the user know them and click on next button

• Zooming and marking on the given map (more details) and then click next.

Just bellow the add inventory section, the existing inventories can be seen.With this table, the user can edit the information about a inventory,send email to the head of the inventory, add items to inventories.

by clicking edit inventory or name of the inventory, the user will be navigated to the same place which is described in Register new inventory section.After changing the suitable fields ,click on the save button to apply the changes or if the user want to delete the inventory, click on delete button with knowing that all data of the inventory will be lost.With close button user can come to the page where he left off.

In oder to add an item to a inventory,click on the add item link.This action will directs the user to select the catalogs/categories/classifications as described in catalog module then click on next button.The first text box is already filled and amount means how much of the particular item is going to be added (200 kg from sugar :just put 200 in the text box).According to the previous selections, appropriate unit type appear and select it.Fill the cost of one unit (cost of sugar 1kg) and others details also(make sure to select the inventory).Supplier organization is the organization which supples those item (organization must be registered with sahana,if such one exists).finally click on submit

Add/List items

Clicking on this menu item,the user can see the available items,their quantity and inventory as well as the user is allowed to edit the information of a certain item or delete it by using the edit and delete links.edit link will prompt the user to the same place described in add item section above and the button Add item also

There is important feature with this menu item is that it allows user to transfer inventory items between inventories,shelters,organizations and victims.In order to use this feature, click on the send item button ,then the user will be directed to chose what item is required to send (by choosing,catalog,catagory…catalog) and fill the form after click in send link with appropriate data and click on send button.(cause field means that the reason for item transfer). For receiving items sent by another inventory, just click on the transit item button and the user can see the received items then click on received link allow user to accept items.Fill the authorized person text box by typing the name of the person who is responsible to accept the items and click on received button.

Re-Order Level