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doc:inv:english [2008/02/18 05:18]
nishantha 		doc:inv:english [2009/07/06 20:36] (current)
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 ====== Inventory Management System ====== ====== Inventory Management System ======
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 ===== Introduction ===== ===== Introduction =====
  
-An inventory can be defined as something like a warehouse.A warehouse contains all the goods,item,and everything needed to serve the affected people and the relief workers.All the records about items in the inventory can be stored, monitor and manage using Inventory Management Module.Data handled in this module is frequently used by other several modules,therefore a thorough knowledge of this module is important but it can be handled in simple way.+An inventory can be defined as something like a warehouse. A warehouse contains the physical goods and an inventory contains track of all those goods (ware house may have 100 sugar packets, but in inventory, it is 100 in front of sugar). A warehouse contains all the goods, items and everything needed to serve the affected people and the relief workers. All the records about items in the inventory can be stored, monitored and managed using the Inventory Management Module. Data handled in this module is frequently used by other modules, therefore a thorough knowledge of this module is important.
  
 ===== Getting started with Inventory Management ===== ===== Getting started with Inventory Management =====
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 Using this menu item,the user can search for a particular inventory or an item in the inventory.User is first directed to select the searching type(inventory/item) then according to that selection,next steps are appeared.Searching a item as same as described in the catalog section but for a inventory it is slightly different. Using this menu item,the user can search for a particular inventory or an item in the inventory.User is first directed to select the searching type(inventory/item) then according to that selection,next steps are appeared.Searching a item as same as described in the catalog section but for a inventory it is slightly different.
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 {{ doc:inv:searxh.png?800 }} {{ doc:inv:searxh.png?800 }}
  
  
-Inventory search can be done in two ways.**search by location** and search by **inventory owners** **detais**.(inventory owner means the head of the warehouse/inventory).+Inventory search can be done in two ways.**search by location or search by name as well as search can be done with both.** moreover search can be achieved by **inventory owners** **details**.(inventory owner means the head of the warehouse/inventory). 
 +  * Search button 1 only considers inventory name and inventory location. If end user leaves the inventory name field as blank the result will give you the all available inventories located in the selected location. On the other hand the end user can search an inventory by only typing the inventory name and inventory name search is soundex searching enabled. 
 +  * Search button 2 only considers the inventory-owners details. That could be inventory owner's name, address, contact number , email, etc ....... Searching by inventory-owner's details is also enabled soundex searching. 
 +  * Therefore the Inventory search depends on the search button you click on and if you click on the Search button 1 , it doesn't care about the "Inventory- Owner" text area and if you click on the search button 2, it doesn't care about the Inventory Name text field and Inventory Location drop down menus.  
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 In order to search by inventory location, enter the inventory name and location of the inventory .click on first **search** button(page contains 2 search buttons).Please don't fill other fields(search by inventory owner fields) because it will give unexpected results.The result will be the searched inventory's all details. In order to search by inventory location, enter the inventory name and location of the inventory .click on first **search** button(page contains 2 search buttons).Please don't fill other fields(search by inventory owner fields) because it will give unexpected results.The result will be the searched inventory's all details.
  
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-There is important feature with this menu item is that it allows user to transfer inventory items between inventories,shelters,organizations and victims.In order to use this feature, click on the **send item** button ,then the user will be directed to chose what item is required to send (by choosing,catalog,catagory...[[doc:cs:english|catalog]]) and fill the form after click in **send** link with appropriate data and click on **send** button.(**cause** field means that the reason for item transfer).+There is important feature with this menu item is that it allows user to transfer inventory items between inventories,shelters,organizations and victims.In order to use this feature, click on the **send item** button ,then the user will be directed to chose what item is required to send (by choosing,catalog,catagory...[[doc:cs:english|catalog]]) and fill the form after click in **send** link with appropriate data and click on **send** button.The alternate item table shows what are the items the user can send as an alternative for the required item.(**cause** field means that the reason for item transfer).
 For receiving items sent by another inventory, just click on the **transit item** button and the user can see the received items then click on **received** link allow user to accept items.Fill the  authorized person text box by  typing the name of the person who is responsible to accept the items and click on **received** button. For receiving items sent by another inventory, just click on the **transit item** button and the user can see the received items then click on **received** link allow user to accept items.Fill the  authorized person text box by  typing the name of the person who is responsible to accept the items and click on **received** button.
  
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 __Re-Order Level__** __Re-Order Level__**
  
 +Re-Order Level menu item has some important functionality because it allows users to check about the items which should be reordered because existing amount is not sufficient for serving the disasters.When this link is clicked, the user can see the items which should be reordered and as well as the user can add reorder levels for the items in inventories.
  
 +{{ doc:inv:reorderlevel.png?800 }}
  
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 +By clicking on the **edit** link, user can edit the reorder level of that item.Add the new reorder level and just click on **submit** button.The **delete** link allows user to delete the item from the reorder list.
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 +{{ doc:inv:ttet.png?800 }}
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 +Re-Order level home page a button called **Add Re-Order Level** and this button provide facilities to add a new reorder level to an particular item.First select the catalogs/categories and the user will be directed to the same page where the user meets when he/she click on **edit** link .Do the same thing and click on **submit**.
 ===== Reporting sub menu===== ===== Reporting sub menu=====
  
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 +===== Optimization sub menu =====
  
- +This sub menu basically provide facilities to conducts various levels of configurations for the Inventory Management System.
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 +**__Set Alternate__**
  
 +Using this menu item, the user can select an item which can be treated as an alternate.For an example, bread can be used as alternate for rice.But make sure that the item you are going to use as an alternate should match with the requirements of the item which needs an alternate(sugar can not use as rice).So first select the  item from catalogs/categories and then the relevant inventory, then the system will provide suitable items.Click on the **alternate** link in order to use it as an alternate to the previously selected item. 
  
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 +__Set Relation__** 
  
-    +User can select interrelated item (sugar and tea/milk are interrelated)using this link and it works as same way described above.Finally click on the **relate** link in order to mark it as a related item to the selected item.
  
  
 +**__Prediction by Item__**
  
 +Sahana disaster management system can predict the status of the particular item with using past knowledge of the transactions happened in the inventories.First select the item by passing through catalogs and categories then fill the given form by choosing appropriate options.**Prediction type** is,the action you are going to predict(if sent selected,system provide predicted amount of the item which may be want to send in future) and the Time period is the time the user want to predict (if 5 is the input,system will predict for 5 days).Finally, user can get the monthly report or daily report/weekly reports according to the prediction.If the user click on **customized reports** ,he/she can  see a chart about the prediction.Item Prediction part only predicts one period ahead. The period could be 1 day, 1 week , 2 months etc..
  
 +{{ doc:inv:predictionscreen.png?800 }}
  
  
 +**__Prediction by Inventory__** 
  
 +This menu item is also work same as the previous item except this predicts about inventories as a whole.the process is same .Just follow the instructions and you will get the answers.       
  

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