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User Guide for Missing Person Registry Module

Introduction

The Missing Person Registry is an online bulletin board of missing and found people. It captures information about the people lost and found, as well as information about persons seeking them, increasing the chances of people finding each other. For example, if two members of a family are looking for the head of the family, we can use this data at least to connect those two family members.


Simple Scenario

  1. Reporting Person 1 first reports a missing person, such as “dad”.
  2. Independently, another family member ( Reporting Person 2) is looking for dad and reports dad's last-known-location and other details to Sahana, including ultimately finding him.
  3. Reporting Person 2 is notified by Sahana that dad has been found by Reporting person 1. Through Sahana the three can arrange to meet up.

Functionality Provided through the Main Menu of the Missing Person Registry

  • Search for a person
  • Report a missing person
  • Edit a missing person
  • Report a found person
  • List missing people
  • List found people

Search for a Person

In the “Search” window, the user can try to find someone, assuming that person had been reported to the system as missing or found.

To search for a person, enter

  • Any known identifying number for the individual ( such as identity card number, passport number, or driving license number )
  • Any part of the person's name ( such as first name, family name, nickname )

Select “All Incidents”, if you want to search for a person associated with all disaster incidents covered by the Sahana installation.

Then click “Search”. The results is a “Missing and Found Persons Details” screen with a scrollable list of all candidates that match your search criteria.

Search Result Details

  • Associated People

Shows each person who reported on or wants to know about the person being sought. If there's an additional person interested in someone missing, add that person to this list with the “Associate another person” link.

  • Missing Details

Shows details, such as time and location last seen, about a particular missing person.

  • Actions

Shows the current status of a particular person ( e.g., Missing, Alive & Well, Injured ). If you find a missing person, report it by using 'Click to Change to Found'. Also, you can assign a given person to another incident by following the link “Assign to more incidents”.

Report a Missing Person

At the “Report a Missing Person” page, it is possible to Report about a missing person to Sahana MPR. But before adding a person to Missing Person Registry please check whether that person already listed in MPR by using search function provided by Sahana MPR.

To report a missing person, input all details available about that individual in the relevant fields ( Only the full name is compulsory ). Also, it is possible to upload a photograph of the missing person, making identification easier a. After filling information about missing person, click “Next”.

In the next window, Sahana asks for information about the “reporting person” (that is, you, or the person on whose behalf you are entering information). This will:

  • allow notification should the missing person be later reported found.
  • cover the situation where the person who is reporting also a victim of the disaster. The details given here can help to associate the reporting person with relatives.

If the reporting person has not reported anyone to Sahana MPR before, set “Have you reported anyone?” to “No”, then fill all the information available about reporting person in the relevant fields. Then click “Next”.

If reporting person already reported a person to Sahana MPR before, Set “Have you reported anyone?” to Yes then input the name of the reporting person and relationship to missing person in relevant fields. Then click next. Then Sahana will show a list of names that matches with name given as reporting person. Select the correct reporting person by clicking link “Select”. Repeat from begin to Report another missing person.

Edit a Missing Person

In Edit missing person page, user can update information about a person entered previously to database. In that window first, user have to find the person that information need to update. To perform this input any identification number or any part of name in relevant fields, also select “All Incidents” if you need to search in all incidents. Then click Search. Then list of matching person will show. This step is same as Search for a person.

If you need to update details of missing person, Click on the name of the person. Then Sahana will show a form filled with previously entered data. Change relevant fields if required, also it is possible to upload new photograph for that person. After changing fields click Next to apply changes. In next window Sahana will show list of persons that seeking for that person (Trackers). If you do not need to change anything here just click Next. If you need to remove a tracker, click link “Remove Tracker”.

If you need to add new tracker click link “Add a Tracker”. Then you will get a window to enter information about new tracker. If new tracker does not reported any person to Sahana MPR before, Set “Have you reported anyone?” to No then fill all the information available about reporting person in relevant fields. Then Click next.

If new tracker already reported a person to Sahana MPR before, Set “Have you reported anyone?” to Yes then input the name of the reporting person and relationship to missing person in relevant fields. Then click next. Then Sahana will show a list of names that matches with name given as reporting person. Select the correct tracker by clicking link “Select”.

To view details about a tracker click on tracker's name. Syatem will show a window with a summery of that tracker. To edit details of that tracker click link “Click to edit”. Then edit information about that tracker ( same as edit a missing person ). Then click next.

After applying changes to trackers ( if required ), click next and Sahana will show summery page with new information and will ask for confirmation to apply these changes. To apply changes click next.

Report a Found Person

Using Report a found person feature it is possible to add displaced person that found later. Steps need to perform a “Report a found person” is similar to “Report a missing person”.

Reports

List Missing People

In List Missing People feature, Sahana will list all missing people listed in Missing Person Registry.

To edit a Missing person entry click on a person's name and system will show Edit Missing Person Page, and steps required to follow is same as Edit Missing Person described earlier.

To assign a missing person to another incident click on “Assign to More Incidents” and select another another incident and click Add.

List Found People

In List Found People Sahana will list all the found people listed in database with their photographs. Functionality of List Found Person is same as List Missing Person except it lists Found peoples.

Also it is possible to Edit Found persons enrty and assign same person to different incidents using list found people window. Steps required to perform these activities are same as List Missing Person described above.


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