Now a days PDF is the accepted format for a conference. Main issue in creating PDF is, if fonts are not “embedded” (included in the PDF document itself) then it may not print correctly. This will be particularly true when the proceedings are printed, the font you used may not available in thier printers (typically contain only the basic fonts required) resulting in following issues.

  • Occasional characters may be wrong (e.g. “£” instead of “fi”)
  • Some characters may be missing (e.g. mathmatical symbols)
  • The paper will show “blocky” low quality characters when displayed on the screen or printed.

There are several opensource tools to create high quality PDFs. One approach is mentioned here.

1. if the figures contain non standard fonts , substitue the fonts. One way to do is edit the Name Translation table manually.

GhostScript fonts | PostScript name | URW Name (use for embedding)

Nimbus Sans L Regular Helvetica NimbusSanL-Regu

Nimbus Sans L Regular Italic		 Helvetica		NimbusSanL-ReguItal

or use “cat” and “sed” cat sahana_onion_img.eps | sed 's+Times-Bold+NimbusSanL-Bold+g' | sed 's+Times-Roman+NimbusSanL-Regu+g' | sed 's+Times+NimbusSanL-Regu+g' | sed 's+Helvetica-BoldOblique+NimbusSanL-BoldItal+g' | sed 's+Helvetica-Oblique+NimbusSanL-ReguItal+g' | sed 's+Helvetica-Bold+NimbusSanL-Bold+g' | sed 's+Helvetica-Bold-iso+NimbusSanL-Bold+g' | sed 's+Helvetica+NimbusSanL-Regu+g' | sed 's+Helvetica-iso+NimbusSanL-Regu+g' | sed 's+Symbol+StandardSymL+g' > sahana_onion_img1.eps

2. first create PS from DVI

dvips -j0 -G0 -t letter -Pdownload35 Sahana7.dvi -o

3. then PDF from PS

ps2pdf -dEmbedAllFonts=true Sahana7.pdf

If its a IEEE conference they provide a Tool called PDF eXpress, that contains tests for font embedding,ect. Its always better to get the okay from there. Meantime it also provides a service to convert Latex to PDF which will generate quality PDF solving all the issues mentioned here.


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