• Organizations should be registered before the disaster
• On the incident the organization says where they will provide services
• In Philippines the cluster will be registered in advance
• Linking of organizations to incidents

• Fund management: Handle dispersion of donor funds
• Specific module separated from the RMS
• Who is sending the donation, how it is used, by which depts, distribution
• Various depts/ministries of govt.

• Even before a disaster need a database of registered evacuation centers

• Conversion of Height Weight
• Handling redundant data
• Delete a record
• Advanced search by description
• Reports of total missing by age group, gender and by location
• Follow the health group standards of age group
• missing timeframe, when reported, when found
• Rename to casualty

• Credentialing system

• Is needed to validate the information
• Include data from past disasters also
• Top ten most affected disasters the last 5 years

We need ICT for:

• Building a database of responders: DCC’s, international and local NGOs, national government agencies: DSWD-DROMIC, DOH-HEMS, Private Sectors, etc.
• SMS alert system (one outgoing & one incoming lines)
• Gathering and consolidating initial reports as part of the SIPTREPS
• Briefing of the responders in conducting rapid assessment
• Fill-up of the rapid assessment forms, preferably downloadble from web portal
• Transmit rapid needs assessment forms back to the NDCC
• Build donor’s information system (who, how much, quantity, volume, type of donation, restrictions, expiration of the donated items)
• Build inventory system of the deployed stock and donated items (when, date of receipt, who receive, etc)
• List of distribution (recipients)Rapid needs assessment

• Management of the dead – search and retrieval, identification, profiling, burial
• Displaced population – shelter, food, water, clothing, medicine, Relocation
• Missing persons - search and rescue, location, profiling (age, gender)
• Responders or volunteers deployment
• Relief aid coordination
• Communication failure
• Transport needs, logistics
• Damaged infra (roads and bridges)

We need an ICT system that will:

• Determine the following:
  1. Areas Affected
  2. Number of casualties (missing, injured, dead)
  3. Affected Population (inside/outside evacuation centers)
  4. Damage to properties (infrastructure, agricultural, private properties)
  5. Status of lifelines (roads, communication, electricity, water supply, dams)
  6. Damaged houses (partially and totally)

• Determine the immediate needs of the affected population
  1. Food and non food items
  2. Medical needs / services
  3. Restoration of lifelines (particularly electricity, water etc)
  4. Search and rescue
  5. Evacuation

• To know the available resources and services
  1. Manpower
  2. Equipment
  3. Funds

• Status of coordination among units

• System would be able to generate report templates

Tsunami Requirement

• Handling Casualties
  • Missing
  • Injured
  • Death

• Handling Needs of Evacuees
• Relocation/Evacuation sites
• Damaged infrastructure
• Received Relief Goods and Donations
• Distributions of Relief Goods and Donations
• Records of Responding Organizations
• Volunteers

* Baseline Data

• Boundaries
• Populated areas
• Population
• Lifelines
• Hospitals
• Schools
• Airport

* Organizations

• Local Disaster Coordinating Councils
• Government agencies
• Non Government organizations
• International NGO’s

* Resources

• Manpower
• Supplies
• logistics

* Local Hazard Profiles

* Managing Casualties

• Dead
• Injured
• Missing

* Donor Organizations

• Donors profile
• Categories of donations
  • Cash
  • Food
  • Medicine
  • Clothes

* Communications * Report generation tools